Both your professional reputation and the reputation of ASU can only be maintained by upholding the highest academic integrity standards in your classrooms and labs.

The following information will guide you in reporting a violation, provide resources and answer frequently asked questions.

Reporting instructions for faculty

This overview is to be used as a guide for academic integrity violations within College of Global Futures courses and academic programs. You should also consult the university policy. More information on best practices, policies, and training about responsible conduct of research can be found here.

1. As an instructor, you may observe or learn of an academic integrity violation.

2. The burden of proof needed is: “is it more likely than not that the student committed the academic integrity violation.” If you have any questions or need guidance, you can reach out to the CGF Academic Integrity Officer (AIO).

3. You should first communicate to the student description of the alleged violation and that you are considering reporting them to the Academic Integrity Office. During this correspondence, you may get feedback from the student related to the alleged violation.

  • Acceptable correspondence with students can be done in-person, using e-mail, using a phone call, or Zoom.
  • You should also inform the student that withdrawing from the class will not absolve them of responsibility for this alleged violation.
  • You should make a good faith effort to answer their questions related to the charge.

4. If semester grades are due before a violation is fully adjudicated, submit an incomplete for the student’s grade and notify the student of the incomplete and why it is being submitted. Once the investigation is complete, the AIO will contact the instructor to calculate and submit the grade with the sanction applied.

5. If after getting student feedback you decide that no violation occurred, you may stop here and no official reporting is required. However, it’s encouraged that you at least notify the Academic Integrity Officer (AIO) of the situation.

6. Report the violation as soon as your communications with the student(s) is/are complete using our report form which is designed to help you report a situation quickly. Please do not hold violations until the end of the semester.

7. While the violation is being investigated and processed, the student should be allowed to participate normally in the class.

8. The AIO will reach out to you to collect more information and will work with you to adjudicate the case per College of Global Futures and University policy/procedures.

  • Note: the “typical” 1st offense violation is a zero on the assignment/exam in question and a referral to resources to help prevent future violations.
  • The AIO may recommend or modify sanctions so that they are within the CGF sanctioning guidelines. The AIO will elevate the sanction, if the reported student has a previous record of an academic integrity violation. For unique and/or especially egregious cases the instructor and AIO will discuss an appropriate sanction.

9. During this process, you may need to participate in a student requested appeal hearing.

10. Once the investigation is complete, the AIO will communicate the outcome and notify you to apply the sanction or, if appropriate, the AIO will apply the sanction.

If you have questions you may contact the CGF Academic Integrity Officer (AIO).

Clearly address academic integrity expectations at the start of class.

One of the first things you can do to create a classroom culture of academic integrity is to directly address it with your students each term/semester. This lets students know that it is something you value and expect from them in their coursework, in their interactions with peers, and at ASU overall. This also refreshes the concept in their mind as they begin a new course and sets the tone of what is expected of them. Having this discussion can deter students from making a choice that violates academic integrity.

Address Generative AI in your syllabus.

Whether you plan to incorporate Gen AI into your course or avoid it, explain your policies in the course syllabus. Sample language is here.

Faculty FAQ

The preferred method for submitting academic integrity violations is to use the maroon CGF reporting button found on the CGF Academic Integrity webpage.  If for some reason you are unable to use the form, you should submit your alleged violation to the AIO.

Yes, if you observe or determine that it is more likely than not that the student committed an academic integrity violation then you must report it to the AIO, using the instructions on this website. Following this protocol ensures that the student receives the appropriate due process and that any sanctions applied are consistent and consideration for multiple offenses is reviewed.

The instructor reporting the violation can provide a recommended sanction at the time of reporting or while it’s under investigation. If the recommended sanction is not within the current CGF sanctioning guidelines, for a similar type of violation, then the AIO will discuss this with the instructor. When the AIO determines the reported violation is a student’s second violation, the AIO will determine the proper sanction and notify the instructor.

The time it takes to report a violation will vary from student to student. While it is difficult to put a definitive time on the reporting process, the AIO’s goal is to support the faculty by providing a process that is both efficient and effective for instructors. Once you complete the steps listed in the faculty reporting instructions tab on this site and submit the violation to the AIO, the majority of your work is finished, unless the student requests a hearing appeal.

The AIO will contact you for more information and to discuss your recommended or other possible sanctions. If the student requests an academic integrity appeal hearing, you will be contacted about participating in that event.

In the scenario where you suspect academic dishonesty but can’t necessarily say it, more likely than not occurred, we encourage you to communicate to the student(s) your concerns. Provide the student the opportunity for feedback and encourage them to review the ASU academic integrity policies. Ultimately, any communication, assignments, warnings, reprimands face-to-face meetings that increase a student’s academic integrity knowledge is encouraged.

You will only be required to state your case to a hearing appeal board if the student submits a hearing appeal request form within 10 business days after the student notification of sanction letter is sent to them.

If you have an immediate concern for your safety you should call 911.  If you have a concern but it is not an emergency, you should call the ASU Police Department non-emergency phone number at 480-965-3456 and they can help determine the best course of action.

Please contact the AIO or [email protected] for full details on CGF Syllabus requirements.

You should copy the URL of each item and send that to the AIO with the course prefix and number and a description of what is being provided at each URL (eg exam #1, question 2). The AIO can then advise as to whether the material can be taken down and suggest other investigation options, if applicable.

If you discover your materials at Chegg.com you can use the following steps to request the items be taken down using the Digital Millennium Copyright Act.

Option 1 for takedowns only: navigate to this link and submit a takedown request directly to Chegg.com.

Option 2 for takedowns and investigation requests, or if you have trouble completing option 1 by yourself, collect the following information and send a request to the AIO.. 

  1. Copy the URL of each item. [Check to make sure it is a working link] and indicate the assignment for each URL (Exam 1, HW2, etc.)
  2. Confirm in the email that the provided URLs are your ASU course materials and provide the course prefix and number
  3. Provide the due date for the assignment/exam or the open and close date of online exams.
  4. State whether you want the items taken down only, or you want them taken down and also request poster and viewership data.