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Undergraduate policies, procedures and forms

The following policies, procedures and forms are specific to College of Global Futures undergraduate degree programs and courses. Additional information can be found in the student handbooks below. As a student, you should also be aware of university-level policies, which can be found in the ASU Catalog.

Major maps

BA in innovation in society major maps

BS in innovation in society major maps

BS in sustainable food systems major maps

BA in sustainability major maps

BS in sustainability major maps

Undergraduate handbooks and handouts

Download (BA, BS sustainability) handbooks

Forms

Undergraduate Course Override request form

Undergraduate Credit overload request form

Resources

Policies and procedures

Academic integrity policy

The College of Global Futures takes academic integrity seriously and requires students to 1) have a good understanding of what academic integrity is and why it’s important, 2) understand what types of activities and behaviors violate the student honor code and ASU’s academic integrity policy as well as have an awareness that resources exist to help prevent academic integrity violations, and 3) report all academic integrity violations as soon as they arise.

Each college/school has an academic integrity officer who can address questions related to academic integrity. If there are questions, students should reach out to officers from the college/school that offers the course students have questions about.

Change of major

Initiate a change of major by completing the form located at https://changingmajors.asu.edu.

To be eligible to change your major to innovation in society, you must be in good academic standing.

To be eligible to change your major to sustainability or sustainable food systems, you must have a cumulative ASU GPA of 3.0 or higher (based on at least 12 credit hours). If you do not meet the 3.0 GPA requirement, you may work with a College of Global Futures advisor to discuss a plan for registering for sustainability major courses while actively working on meeting the requirement.

Concurrent degree requests

Concurrent degrees must be approved by the academic units housing both degree programs. For example, if you wish to pursue undergraduate concurrent degrees in sustainability and English, this must be approved by both the College of Global Futures and the College of Liberal Arts and Sciences. See an advisor from the second major for assistance processing your concurrent degree request (see a directory of advisors at ASU).

You cannot request concurrent degree approval from the College of Global Futures until you have completed a minimum of 30 credit hours. Regardless, you should begin working with advisors from both majors as soon as you decide you are interested in pursuing concurrent degrees to make sure you are taking the appropriate courses each semester.

Please schedule an appointment with a College of Global Futures undergraduate advisor to discuss declaring a concurrent degree in more detail.

Note: ASU offers several formal concurrent degree programs at the undergraduate level. For more details, see the ASU degree search. If you apply and are admitted into a formal concurrent degree program, you do not need to follow this petition process.

Course repeat requests (third time repeat or requests to retake for minimum grade required)

You can repeat any course in which you earn a grade of “D” or “E” one time without special permission. For more information, see the university course repeat policy.

In special circumstances, you may be approved to repeat a course for a third time, or approved to repeat a course in which you earned a “C” when a grade of “B-” or better is required for the major.

To request special consideration for a third time repeat or a repeat to obtain a minimum grade, complete an ASU Course Repeat Petition. You must provide a thorough and thoughtful explanation of how you will be better prepared for success if allowed an additional attempt. Petitions with poor justifications will be denied or returned to you for additional information.

Submit the completed petition in person at the CGF Student Services Center front desk in Wrigley Hall, Room 108, or electronically to [email protected]. You will be notified via ASU email when your petition has been processed. Please allow up to two weeks for processing.

Course withdrawal — complete session withdrawal

A complete session withdrawal from the university can be a difficult decision and could result in serious academic and financial consequences. Beginning the first day of the fall and spring semesters, undergraduate students are required to connect with the college/school of their major to facilitate the withdrawal process. We encourage you to first discuss a potential complete session withdrawal with an academic advisor by scheduling an appointment, or emailing [email protected].

Follow these steps to request a complete session withdrawal:

  1. Review My ASU or the academic calendar for complete session withdrawal and tuition refund deadlines.
  2. Log in to My ASU.
  3. Under the My Classes section, select Registration, followed by Drop/Withdrawal.
  4. Indicate all classes and/or sessions for the withdrawal, answer the required questions, and select Submit Withdrawal Request. 
  5. Your request will be reviewed, and you will be notified of the status at your ASU email account. If approved, your Complete Session Withdrawal request will be sent to the University Registrar’s Office for processing. Note: Complete session withdrawal requests for ASU Online students do not need college approval and will be processed immediately.

You must initiate a complete session withdrawal prior to the complete session withdrawal deadline, which is posted in the academic calendar. Late withdrawal requests will not be approved.

Course withdrawal — medical/compassionate withdrawal

You can be considered for a medical/compassionate withdrawal if you experience an extraordinary medical circumstance (such as serious illness or injury) or an extraordinary personal circumstance not related to your health (such as caring for a seriously ill child or a death in the immediate family) that prevents you from continuing in courses.

Please read the College of Global Futures Medical and Compassionate Withdrawal Policy for additional information and instructions. You may also meet with a College of Global Futures undergraduate advisor to discuss your situation.

All requests must be accompanied by excellent documentation of the circumstances. Requests without appropriate documentation will not be approved. “Partial” withdrawal requests (requesting withdrawal from fewer than all courses in the semester/session) can only be approved if there is a documentable reason why not all courses were affected (e.g. if you have a broken leg and wish to request a partial withdrawal for a dance movement course).

Grade appeal and academic grievance process

The College of Global Futures follows the university policy for grade appeals. Please use the ‘More information’ link below for the steps a student can take if they wish to appeal a grade or the results of a defense or exam. This process only applies to courses and programs offered through the College of Global Futures.

More information

Honors thesis defense presentations — reserving a room and advertising

A thesis defense is required for Barrett Honors students completing FIS 493 or SOS 493. When you are ready to arrange the final details of your defense, you can work with staff to reserve a room and help advertise your defense or presentation.

This is a three-step process, and you should only start the process after you have confirmed that the proposed day/time of your defense or presentation works for all faculty that need to be present (if applicable).

For more information, please see Scheduling a defense in the School of Sustainability.

Incomplete grade request

Additional information about incomplete grades can be found here. If you wish to request an incomplete for a College of Global Futures course, you must fill out the Incomplete Grade Request. Work with the instructor to outline the remaining assignments and deadlines for each, which must be listed on the form. Submit the completed form to the CGF Student Services Center in Wrigley Hall, Room 108, or email to [email protected]

Instructors are not required to provide you with an “I” grade option. Additionally, instructors are not required to give you an entire year to complete the coursework. Therefore, it is important to fill out the incomplete form so you, the instructor and the advising staff know the requirements and deadlines that have been agreed upon.

Innovation in society related area elective substitutions

If you would like to request an alternative course for the related area elective requirement for the BA or BS in innovation in society, email your request to [email protected].

Include your full name, 10-digit ID number, and the prefix/number and title of the course. Write at least one paragraph explaining how this course directly relates to innovation in society and how it is related to your educational goals within the major. Attach a syllabus for the course to the email.

You will receive a response at your ASU email account when your request has been processed. Please allow up to two weeks for processing.

Late drop/add requests (dropping or adding a College of Global Futures course after the official drop/add deadline)

Late drop/add requests (dropping or adding a College of Global Futures course after the official drop/add deadline)

Late drops from College of Global Futures (BMY, FIS, SFS, SOS) courses are not allowed. However, you can withdraw from courses following the regular course withdrawal process.

If you wish to add a College of Global Futures (BMY, FIS, SFS, SOS) course after the official drop/add deadline, you may request special permission to do so. Instructor approval is required; however, instructor approval does not guarantee college approval. Drop/add deadlines are posted on the academic calendar.

Complete the Enrollment Change Request Form in its entirety. On the back of the form, you must sign the statement acknowledging you understand the potential repercussions of adding a course after the deadline. You must also obtain the instructor’s signature on the back of the form. A copy of an email directly from the instructor granting you permission to add the course late may be substituted for a physical signature. Instructor permission must be dated within 48 hours of submitting the form, or the request will be denied, and you will be asked to provide updated documentation.
Submit the completed form in person to the CGF Student Services Center front desk in Wrigley Hall, Room 108 or email it to [email protected]. You will be notified via ASU email when your petition has been processed.

Override requests

Course overrides allow you to register for a course you are, for one reason or another, ineligible to register for. There are four types of override: prerequisite, section full, department/instructor consent and time conflict.

Overrides can only be granted by the department/school offering the course. If you would like to request an override for a course offered outside of the College of Global Futures, contact the advising unit for that department/school for their policy and procedure.

To request an override for a College of Global Futures (BMY, FIS, SFS, SOS) course, submit the course override request form.

Overload requests (taking more than 18 credit hours in a semester, or more than 14 in the summer)

As an undergraduate student, you are limited to 18 credit hours in a fall/spring semester (up to 10 credit hours per A and B session) and 14 credit hours in a summer session (up to seven credit hours per A and B session). If you would like to enroll in more than the maximum number of credit hours, you may submit the credit overload request form.

Note: The overload criteria outlined on the form is a general guideline. Meeting these guidelines does not guarantee approval of your request. Requests for more than 22 credit hours are rarely approved.

Readmission

If you have been discontinued from the university and would like to resume taking courses toward your degree, you must submit an application for readmission through ASU Admissions. Readmission applications will be evaluated against the current admission standards of the College of Global Futures. You should list a second-choice major in case you are not admitted to your first-choice major at the time of application.

If you are admitted to your second-choice major and are still interested in being a College of Global Futures major, we encourage you to schedule an appointment to meet with a College of Global Futures undergraduate advisor to discuss strategies for meeting change of major requirements.

Reserving space in Wrigley Hall (WGHL)

College of Global Futures students can reserve conference rooms through WGHL first floor front desk staff or or by emailing [email protected] if:

  • You are reserving the room for a thesis, dissertation or other type of culminating experience defense. You must have already confirmed your defense day and time with all faculty on your committee and the Graduate Coordinator (for graduate defenses). Room reservations for this purpose should be made at least two weeks prior to the defense.
  • You are reserving the room on behalf of a faculty or staff member that will be present with you during the meeting.

College of Global Futures students can reserve the enclaves in WGHL (third and fourth floors, through front desk staff under the following circumstances:

  • You can only reserve the enclaves between 8 a.m.–5 p.m. (and cannot be in the building past 5 p.m. unless there is a faculty or staff member with you).
  • Your reservation may be cancelled if a faculty or staff member needs the space for a meeting.
  • Your group isn’t larger than the capacity that the enclaves hold (i.e., you cannot move chairs into the enclave to accommodate more students)
  • You are not using the space as an individual study space.
  • You should check in at the front desk on the 3rd or 4th floor before your reservation.

In both instances, you are responsible for providing your phone number for the reservation and making sure the room is cleaned up at the end of the meeting.  Those reserving conference rooms for students should designate in Outlook when the reservation is for a student.

Here are some additional options:

Sustainability theme course substitutions (sustainability minor and sustainability Bachelor of Arts in interdisciplinary studies concentration)

If you are a sustainability minor or Bachelor of Arts in interdisciplinary studies student and would like to request a substitute course for one of the Theme Area requirements, email [email protected].

Include your full name, 10-digit ID number, and the prefix/number and title of the course. Write at least one paragraph explaining how this course directly addresses the theme you are requesting it to cover. Attach a syllabus for the course to the email.

You will receive a response at your ASU email account when your request has been processed. Please allow up to two weeks for processing.

Sustainability track elective substitutions

If you would like to request an alternative course for one of the challenge area/track elective requirements for the BA or BS in sustainability, email your request to [email protected]

Include your full name, 10-digit ID number, and the prefix/number and title of the course. Write at least one paragraph explaining how this course directly addresses the challenge area/track you are requesting it to cover and how it is related to your personal sustainability education goals. Attach a syllabus for the course to the email.

You will receive a response at your ASU email account when your request has been processed. Please allow up to two weeks for processing.

Upper division electives for sustainability minors (see your major advisor)

The two required upper division electives for the sustainability minor are selected in consultation with your major advisor (see a directory of advisors  at ASU).

Additional questions regarding undergraduate policies and procedures can be directed to [email protected].